Fundraising & Sales/Solicitation
Raising funds is a means for campus organizations to supplement their other resources in meeting the goals of their organization. In order to avoid conflicts, duplications, or violation of laws or regulations, it is necessary to establish guidelines to aid in coordinating such activities.
Although the University supports organizational fund raising efforts, it recognizes that the campus is not a market place to be exploited by opportune entrepreneurial projects. Fund raising is not the primary function of student organizations, and campus organizations do not have an implicit right to use the campus or the community for fund raising activities.
- All fund raisers must be approved and scheduled through the Campus Student Services Officer.
- Requests must be submitted a minimum of 14 days prior to the event.
- Student organizations may schedule no morethan two fund raising events per semester. Each event shall be approved for one week only. Requests to extend an event beyond one-week may be made to the Campus Student Services Officer.
Solicitation Policy
University organizations and students are required to follow the following policies:
- Sales and/or solicitation by recognized University organizations for the purpose of selling merchandise or services or obtaining contributions on campus is subject to prior authorization by a completed Activity Approval Form. Such sales or solicitations shall be in accordance with regulations or policies governing facilities where an activity is to take place. All proceeds from sales shall be deposited in the organization’s account to fulfill the purpose of the organization.
- Sales will not be permitted when products or services are in direct competition with an existing University agency providing, or with the jurisdiction to provide, the same or similar goods or services.
- There shall be no sales or solicitation by individuals or organizations on the NMSU-A campus for, or which result in, personal financial gain to any individual. Exceptions to this policy must be granted by the Campus Student Services Officer or his/her designee. Reimbursement for legitimate, direct expenses incurred by the organization’s members for the event is not considered personal financial gain.
- There shall be no door-to-door solicitations of any kind in University facilities by individuals or groups. Solicitations may be permitted at approved solicitation sites in various facilities, in accordance with policies that govern each facility.
- Solicitations shall be done in a manner that will not infringe on the rights of an individual, will not restrict normal ingress and egress, will not subject the individual to over-zealous techniques and confrontation, and will not create excessive noise or disturbance in the solicitation area or adjacent areas. Interpretation shall be solely the judgment of University personnel with jurisdiction over facilities in use.