Format for By-Laws

Classroom

Format for Chartered Student Organization By-Laws:

{NAME OF ORGANIZATION}
NEW MEXICO STATE UNIVERSITY - ALAMOGORDO
BYLAWS
{CURRENT DATE}

We recommend that prior to completing a final draft of bylaws you set an appointment with the Campus Student Services Officer for an initial review. Some of the articles below may not apply to your organization, depending on your goals and objectives.

ARTICLE I. NAME OF ORGANIZATION

ARTICLE II. PURPOSE

ARTICLE III. MEMBERS AND MEMBERSHIP

  1. Qualifications for membership. If grade point averages are specified, verification must be arranged with the Admission’s Office; enforcement is the responsibility of the organization.
  2. Procedure for affiliation with the organization.
  3. Criteria that will distinguish active members or voting members, inactive members and associate members.

ARTICLE IV. OFFICERS

  1. Officers; positions.
  2. Full-time student status.
  3. Nomination procedure.
  4. Election procedure.
  5. Terms of office.
  6. Duties of officers.
  7. Procedure for filling vacancies and circumstances (officers unable to fulfill responsibilities, mid-semester vacancies, etc.).

ARTICLE V. SPONSOR/ADVISOR

  1. Selection.
  2. Duties.
  3. Terms of office.
  4. Responsibilities.

ARTICLE VI. EXECUTIVE BOARD (IF APPLICABLE)

  1. Composition.
  2. Nature of meetings.
  3. Restrictions of power.

ARTICLE VII. COMMITTEES

  1. Standing committees.
  2. Special committees.
  3. Responsibilities.
  4. Composition.
  5. Designation of chairmen.
  6. Procedures for forming.

ARTICLE VIII. MEETINGS

  1. Regular meetings (reference to specific day, time, or place is not necessary; a statement of meetings to be held each week, month, or semester is sufficient).
  2. Special meetings-frequency and cause.
  3. Quorum required to transact business.
  4. Voting procedures.

ARTICLE IX. FINANCES

  1. Membership dues or assessments-how and when they are determined. Actual amount need not be indicated.
  2. All transactions must be processed through the Business Office.

ARTICLE X. PARLIAMENTARY AUTHORITY

  1. Specification of the authority which will resolve questions about bylaws and meeting procedures (usually the latest edition of Robert's Rules of Order).

ARTICLE XI. AMENDMENT OF THE BYLAWS

  1. Procedure whereby rules of the organization may be changed.
  2. Requirement of previous notice at regular meeting before a vote is taken at a subsequent regular meeting, and whether simple majority vote or other percentage is required.

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